ARTICLE I. OBJECTIVES
- Promote the general welfare of members.
- Promote the sport of soccer toward a better understanding of the Laws of the Game among players, coaches, referees and spectators.
- In conformance with the laws, by-laws and guidelines of FIFA, USSF, the Eastern New York State Soccer Association (ENYSSA) and the Eastern New York Soccer Referee Association (ENYSRA) to work with and support qualified assignors subject to the agreements between the WSRO and such assignors, sponsoring organizations, leagues or tournaments, said agreements having been approved by the WSRO Executive Board.
- Provide opportunities for growth and advancement of members through assignments as well as instruction (clinics), information, assessments and mentoring.
- Recruit and train new referees.
ARTICLE II. MEMBERS
Membership shall be open to anyone who is a referee, assignor, assessor, or instructor regardless of sex, color, creed, age, religion, national origin or any other characteristic or status that is protected by law.
- Be United States Soccer Federation (USSF) certified referees, assignors, assessors, and/or instructors, registered with ENY.
- Maintain their certification and register with the USSF each year.
- Attend at least five (5) Organization general meetings during the soccer year (begins July).
- Accept and fulfill officiating assignments from USSF certified assignors.
- Abide with the objectives and By-Laws of the Organization.
- Pay the annual active membership dues at the beginning of each soccer year, or as otherwise determined by the WSRO Executive Board.
ARTICLE III. POWERS
The WSRO shall be governed by rules and regulations as set forth by FIFA, USSF and ENYSSA/ENYSRA. The WSRO shall have the express powers to:
- Meet on a regular basis.
- Elect officers.
- Govern itself on a local basis.
- Make and enforce rules and regulations for this organization.
ARTICLE IV. OFFICERS AND EXECUTIVE BOARD
- The following elected officers:
- 1st Vice President
- 2nd Vice President
- Corresponding Secretary
- Recording Secretary
- Trustees (3)
and the following ex-officio positions:
- Area Coordinator of Instruction
- Immediate Past President
will constitute the membership of the Executive Board and shall be known as Board Members.
- All Board Members must be members of the organization.
- The Executive Board shall be entrusted with policy-making and financial matters.
- Support services
- The Executive Board shall determine the level of support for eligible leagues, tournaments and their assignors.
- The Executive Board retains the right and the sole discretion to refuse or withdraw support for any league, tournament and/or their designated assignor(s).
- Eligible leagues, tournaments or other organizations must be sanctioned by USSF or ENYSSA.
- Eligible assignors must be WSRO members, USSF-certified in Eastern New York for the current badge year, and approved by the ENYSRA.
- The forgoing applies only to the WSRO’s provision of support services and does not in anyway restrict the ability of members to engage in officiating activities without the use of those services.
- The Executive Board shall have authority in all areas not specifically covered in these By-Laws.
- All elected board members shall have voting rights, with the exception of the President, who may vote only to break a tie.
- The Executive Board shall determine dues structure to be paid by the members.
- The Executive Board shall fill a vacancy occurring in any elected office until the next general election.
- If a vacancy occurs during the first year of a two-year term, that vacancy will be filled at the next general election, and the term will be for the remainder of the first year.
- The Immediate Past President shall serve on the Executive Board for one year after his/her term as President expires.
- The Executive Board shall approve the appointment of members of the Arbitration Board.
- The Executive Board, by a majority vote, may remove, for cause, any person from any position where appointment to that position required Executive Board approval.
ARTICLE V. ELECTION AND TERMS OF OFFICERS
- The election of officers shall take place during the June general meeting (or at the next general meeting following June if a meeting is not held in June).
- All elected officers, except Trustees who shall serve one-year terms, shall each serve two (2) year terms.
- The President, 2nd Vice-President and Recording Secretary shall be elected in even years.
- The Treasurer, 1st Vice-President and Corresponding Secretary shall be elected in odd years.
- At least sixty (60) days before the scheduled election, the 2nd Vice-president shall select at least three (3) members to serve on the Nominating Committee, one of whom shall be designated as Chairperson.
- The Nominating Committee shall prepare a slate of candidates to be announced at the general meeting immediately preceding the general meeting at which the election is scheduled to be held.
- Newly elected officers will assume their duties on July 1st.
- No individual may serve in two elected positions. If an officer, whose term will not end as of the next election, wishes to stand for election, he/she must resign from his current position (effective on the election date) at the time he/she accepts the nomination to the new position.
ARTICLE VI. DUTIES OF OFFICERS
- The President shall:
- be the chief executive officer and chairperson of the Executive Board
- preside at all meetings
- supervise the activity of each board member
- be the chief representative of the organization to the ENYYSA
- appoint all standing committees and be an ex-officio member of such committees
- advise the Executive Board of all matters pending, summon a special meeting when necessary, and take whatever steps needed to ensure integrity of the Organization and the welfare of its members
- not serve on the Nominating Committee, nor preside at the election of officers
- nominate the Chairperson of the Arbitration Committee subject to the approval of the Executive Board
- make recommendations to fill assignor positions other than those appointed by the state referee administrator or local leagues. These recommendations require executive board approval
- The 1st Vice-president shall:
- assist the President in all matters pertaining to the Organization
- preside at all meetings in the absence of the President
- nominate three (3) members to serve on the Arbitration Board, subject to the approval of the Executive Board
- nominate member(s) to fill vacancies on the Arbitration Committee, subject to the approval of the Executive Board
- ensure that referees are receiving opportunities that will assist them with their growth and development
- be responsible for the recruitment of new members
- The 2nd Vice-President shall:
- assist the President in all matters pertaining to the Organization
- manage the mentoring program
- preside at all meetings in the absence of the President and First Vice-president
- nominate two(2) members to serve on the Arbitration Board, subject to the approval of the Executive Board
- select members for the Nominating Committee
- The Corresponding Secretary shall:
- maintain communications with the membership regarding all pertinent Organization information
- prepare and mail all letters as instructed by the executive board or president
- Maintain the WSRO membership database
- The Recording Secretary shall:
- be responsible for all minutes and clerical duties
- read the minutes and correct any approved changes
- maintain on file a chronological record of all minutes and other appropriate documents
- maintain meeting attendance records
- The Treasurer shall:
- be responsible for the financial health of the Organization
- make payments upon receipt of proper documentation
- maintain accurate records of all income and expenditures
- have the books inspected annually by a professional, not currently serving on the board
- prepare monthly financial reports
- present an annual report to the general membership in May of each year that includes an income and expense statement
- The Trustees shall:
- accept assignments given by the President
- be concerned with the general welfare of the Organization and provide input at the Executive Board level
ARTICLE VII. PAYMENT OF OFFICERS
- Officers shall receive no compensation for their services as Officers, but shall be entitled to reimbursement of all reasonable expenses incurred by them in connection with meetings of the Executive Board or otherwise incurred in connection with the affairs of the WSRO, subject to such reasonable limits as the Executive Board may establish from time to time.
- Officers may be retained for administrative, instructional, assessment or mentoring services unrelated to their duties as Officers or Executive Board members on an independent contractor basis and/or receive reimbursement for reasonable expenses, provided that these assignments or expenses are defined by a scope of work, reasonable terms of compensation, in the interest of the association, and ratified by the Executive Board.
ARTICLE VIII. MEETINGS AND QUORUM
- A minimum of six (6) general meetings shall be held each year between September and June.
- General meetings shall be held at an established time and date, set by the President.
- At all general meetings, eight (8) members plus three (3) officers shall constitute a quorum.
- Executive Board meetings will be held at the discretion of the President.
- Executive meetings may also be called by at least three (3) Board Members.
- A quorum for an Executive Board meeting shall be six (6) Board Members present at that meeting.
ARTICLE IX. VOTING
- At general meetings, a simple majority of those voting (abstentions do not count) will carry the motion. At Executive Board meetings, a simple majority of those present (abstentions are counted) will carry the motion.
- The number of votes for, votes against and abstentions shall be recorded in the minutes.
- In voting on any Executive Board motion, the President shall only vote to break a tie.
- In order to vote, a member must be in good standing (not under suspension or probation) having fulfilled all financial obligations to the Organization.
ARTICLE X. AMENDMENTS TO THE BY-LAWS
- All proposed amendments must be presented to the members at the general meeting immediately prior to the meeting at which they are to be voted upon, or by mail or e-mail at least three weeks prior to the general meeting at which the proposed amendments are to be voted upon.
- These By-Laws may be amended at a General Meeting by a simple majority of members, a quorum being present.
- Any member may propose an amendment to these By-Laws.
ARTICLE XI. ARBITRATION BOARD
The Arbitration Board has a dual role: fact-finding and disciplinary. The Arbitration Board shall consist of five (5) members. The President shall select the Chairperson (from among the five members), subject to the approval of the Executive Board. The first Vice-President shall select three (3) members and the Second Vice-President shall select two (2) members, all subject to the approval of the Executive Board and subject to the condition that at least two (2) members of the Committee are not members of the Executive Board. The First Vice-President fills vacancies, subject to the approval of the Executive Board.
The term of the Arbitration Board members shall be two (2) years, beginning in September of the even numbered year. The Board meets when necessary, and has jurisdiction in all matters referred to it. A quorum shall be three (3) members. The Arbitration Board shall decide all cases presented to it in accordance with these By-Laws and policy established by the Executive Board, and may impose a fine, suspend for a specific period, recommend probation, reprimand, expel or acquit. All decisions of the Arbitration Board will be given in writing to the individual and the Executive Board. Decisions of the Arbitration Board may be appealed in conformance with guidelines established by the Executive Board.
ARTICLE XII. PARLIAMENTARY AUTHORITY
At any general meeting, the President shall appoint a parliamentarian who shall be the authority for all parliamentary matters not covered by the By-Laws of the Westchester Soccer Referee Organization.
Revised 4/23/2019 with by unanimous vote at a general meeting of the membership.